Posts by aspiraadrian

Did you know that 90% of Cyber-Security attacks start with a phishing email?

Posted by on May 16, 2017 in Cloud, Law in the Cloud, Microsoft | 0 comments

Did you know that 90% of Cyber-Security attacks start with a phishing email?

Did you know that 90% of Cyber-Security attacks start with a phishing email? How many times has your business received a suspicious email that looks as genuine as all the others? How many of your colleagues clicked on links in an email and regretted it? If this is something you worry about in your practice it’s time to look at how the Microsoft Cloud can help to secure your business. It’s time to take an approach that is Secure, Strategic and Successful. It’s time for you to talk to AspiraCloud and find out how we can help you just like we helped Howell-Jones Solicitors based in Kingston upon Thames. Legal firm moves to the cloud for greater security, productivity and control Many firms believe that hosting their IT Services on premises is secure and would never consider the cloud.  Truth is that tools and services available in the Microsoft Cloud offer a greater level of compliance and security than you could ever hope for with on premises facilities. The Microsoft Cloud Commitments allow you to know that your data is held securely and fully compliant with SRA and Law Society regulations and guidelines. Even something as simple as data back up is cheaper, quicker and more secure.  Just think, no more tapes. Do you want to find out how AspiraCloud and Microsoft can transform your business? Call our office so you can book a meeting to discuss your options. Call 02476 970550 Watch this video below from Microsoft Chief Legal Office, Brad Smith Ask us for a contact at Howell-Jones so you can find out the...

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Five cloud security tips & tricks for Office 365

Posted by on Apr 10, 2017 in Cloud, Microsoft | 0 comments

Five cloud security tips & tricks for Office 365

In this post I wanted to cover five of my favourite cloud security tips & tricks for Office 365 and Azure.  Of course some of these features depend on the level of subscription you have and if you want to know more then all you have to do is contact AspiraCloud. So here are my top five cloud security tips & tricks for Office 365. Tell me more about Office 365 Enable or disable safety tips Log in to Office 365 as an administrator and click on the Admin tile. Follow the route Admin centers -> Security and Compliance Once in the Security and Compliance Page go to Threat management -> Mail filtering. Select the custom tab. You will see the Custom settings are off by default. Switch this on to allow you to alter settings. Expand the Default spam filter policy (always ON) section and click on the Edit policy button. Open the Spam and bulk actions section and scroll down. Here you will find the safety tips setting.   Using Rights Management Services to protect shared documents First, check your licensing under EM+S to make sure Azure Rights Management is switched on. If not, turn it on, like a light switch. Now you will need to install the Office 365 Add on and register. You must follow some set up instructions to make sure RMS is activated on your tenant. Sign in to Office 365 If the Office 365 admin centre does not automatically display, select the app launcher icon in the upper-left and choose Admin. The Admin tile appears only to Office 365 administrators. Use Search in Office 365 to find the Rights Management Settings portal. It’s not obvious where to find it. Activate RMS Now you can use the Office 365 Add on to protect documents. This will help https://docs.microsoft.com/en-gb/information-protection/deploy-use/activate-office365-preview You can download the Information Protection Client here https://www.microsoft.com/en-us/download/confirmation.aspx?id=53018   Where is my data? Sometimes you just want to be sure that you know where your data is stored.  Microsoft will have told you the location of your core data based on the data centers online at the time you set up your tenancy. Not really a security feature but certainly an important compliance feature for many customers. To find out: Log in to Office 365 as an administrator and click on the Admin tile. Follow the route Settings-> Organization profile Scroll down the content section until you see Data location. There is currently an option to request that data is moved to the UK data centers if your organization has specific residency requirements. 4. Security and Compliance Reports As a cloud customer, you want to be sure you are monitoring all potential threats coming in to your business. The security compliance dashboard will provide an instant snapshot of potential threats allowing you to dig deeper is you spot a problem. To get to this, assuming you have the right plans, log in to portal.office.com as an administrator. Log in to Office 365 as an administrator and click on the Admin tile. Follow the route Admin centers -> Security & Compliance Now click on Reports at the bottom of the list on the left. Select Dashboard From here you can spot the data category that interests you. Click on the tile to see more detail.   DLP (Data Loss Protection) Your organisation may set policies to protect sensitive data from leaving the business.  You might have rules that warn users if they are sending data that might need a second thought, for example a customer’s National Insurance or Credit Card details. You can set your own policies in the DLP section but much more important that setting the policy, make sure someone is monitoring the rules for transgressions. Log in to Office 365 as an administrator and click on the Admin tile. Follow the route Reports -> Security & Compliance Here you can see all the reports available to you, from spam detection, malware and even a check on the top users.  That might show you a suspect pattern worth investigating further. Now click on the relevant...

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Busting the Myths around Cloud Security

Posted by on Apr 4, 2017 in Cloud, Law in the Cloud, Microsoft | 0 comments

Cloud services: A view of legal sector guidance I recently enjoyed a visit to one of the UK’s largest legal event specifically designed for lawyers and ambitious law firms seeking ground breaking innovations.  As you would expect the Cloud and Digital Transformation and Business Improvement were topics under discussion in every theatre. I did hear one speaker say “There are too many questions relating to Safe Harbour for commercial law firms to trust Office 365”.  I’ll be fair to the speaker in case I heard the line out of context, and just say that, without said context, this is #fakenews. Spend some time listening to Brad Smith, Microsoft’s President and Chief Legal Officer to know that there may be questions around trusting the cloud, but there are answered in detail in his many conference speeches readily available online. The Law Society of England and Wales and the Solicitors Regulation Authority have separately issued guidance setting out requirements and recommendations for solicitors using cloud computing solutions. Microsoft offers its approach to such guidance in this white paper. The paper articulates their view of how, as a cloud service provider, Microsoft enables firms to meet the standards and recommendations set out in such guidance and their compliance obligations. I’ve listed some of the top #fakenews items and myths surrounding the use of Cloud for commercial law firms. For each myth I have written a response and is followed up with chapter and verse from the Microsoft material with links to the relevant sites for further reading. But don’t just take my word for it.  If you want to speak to some of our customers who are already benefiting from a move to the cloud, email us and I will put you in touch. Microsoft will use your cloud data for advertising to customers. In fact… your data will never be used for anything other than the stated purpose defined by you. You are the data controller and you maintain ownership always.  Microsoft will not use your data for anything other than the purpose you define. Microsoft obtain third party audits and certifications so you can trust that their services are designed and operated with stringent safeguards. To address the requirement for processing only to be undertaken in accordance with a written contract, a data processing agreement and the EU Model Clauses are included by default in Microsoft’s Online Service Terms. The EU Model Clauses are prescribed by the European Commission for use when transferring personal data from within the EU to a country outside of the EU which does not have an “adequate” data protection regime. In their Online Services Terms, Microsoft expressly commit to process your data only pursuant to your instructions and not for any other purposes. Microsoft and the EU Model Clauses                    Microsoft Online Services Terms The Safe Harbour Regulations mean that foreign government and particularly the US authorities can access the data even though it is hosted in the UK.   In fact… in terms of compliance, Microsoft Cloud Services already meet the requirements of the EU GDPR and did so long before the courts ruled on Safe Harbour. Office 365 and Azure are available today and already help you meet the requirements of the EU-US privacy shield.  Microsoft is certified under the EU-US Privacy Shield framework which imposes stronger obligations on US companies to protect Europeans’ personal data and reflects the requirements of the European Court of Justice which ruled the previous Safe Harbour framework invalid. The Commission has formally adopted the EU-US Privacy Shield for transatlantic data transfers from the EU to the US. The new EU General Data Protection Regulation will apply form May 2018 and will cover UK data protection. Microsoft and the GDPR                            Microsoft and the EU-US Privacy Shield Microsoft can see all our data and read client confidential documents In fact… your data is encrypted at rest in the data centre and in transmission from the data centre to your PC.  Only if you give permission to a support engineer as part of a service request could they view data and that would be on your PC under your...

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New Releases of ‘Resource and Room Manager’

Posted by on May 6, 2016 in Uncategorized | 0 comments

May the 4th marked the Release to Manufacturing (RTM) of SharePoint Server 2016! This is an important milestone in the delivery of this significant release, which includes new capabilities for users, IT pros and administrators, as well as the next generation of hybrid capabilities for SharePoint. This also marks the general availability of cloud hybrid search for SharePoint Server 2013 and higher customers—allowing on-premises and Office 365 content to be surfaced in one search result.   That’s the end of the Microsoft announcement. Much more important is the release today of the latest version of ‘Resource and Room Manager’ from AspiraCloud. There are a number of enhancements to the product both for the end user and the administrator.  You can download the latest version of Resource and Room Manager here on our temporary download site.  The new product page will appear on this site very soon where you will find this release and all our other great products for SharePoint. The enhancements include Power Bookers and Administrators can now delete any booking from standard grid-view user interface. Previously this could only be done via the admin section. Users can delete single instances from linked bookings. For example; if 5 slots are selected together and a booking is made these are known as linked bookings. Previously, only the whole block of linked bookings could be deleted. Now, single items can be removed leaving the rest of the linked bookings in-place. Within the standard grid-view user interface the calendar picker can be used to select a date up to 14 days in the past and view historic bookings. We have introduced a simple viewers permission group for users who want to find bookings even though they may not have permission to make a booking. Various big fixes and code base enhancements. Still to come this year… A new interface that will allow recurring bookings to be made in the same style as Outlook. Improved date navigation and improvements to the calendar control. This version of Resource and Room Manager also coincides with our new pricing model for all of our SharePoint Apps. If you want to find out more about Resource and Room Manager CPD Manager Options for Education Targeted News and Announcements SharePoint Redirect Subject Glossary Trophy Cabinet for Education Simply email info@aspiracloud,com or call us on 02476 362712 for a quote....

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AspiraCloud Earns Distinction Through Commitment to Academic Customers.

Posted by on Apr 16, 2016 in Cloud, Microsoft | 0 comments

AspiraCloud today announced it has renewed its status as a Gold Microsoft Authorized Education Partner (AEP), demonstrating its ability to meet Microsoft academic customers’ evolving needs in today’s dynamic business environment. To earn a Microsoft AEP authorization, partners must complete a test to prove their level of academic licensing and market expertise. The AEP program is designed to train participating resellers on Microsoft’s Academic licensing, authorize them to purchase and resell Microsoft Academic licenses, and demonstrate to potential customers that they are approved and knowledgeable academic partners. AspiraCloud is Microsoft Gold Cloud Platform Partner based on the South Coast of the UK with an office in the West Midlands.  Formally known as SharePointEdutech we now offer the same great services with a strong alignment to the ever changing IT landscape. We specialize in SharePoint, Office 365 and Azure for the education and small business sector. We have experience working with clients who want to make the most of using Office 365  who enjoy the flexibility cloud hosting using Microsoft Azure and with customers who prefer SharePoint as a hybrid or in-house hosted solution   We work with a variety of SMB clients, education customers and local authorities in the UK, but also in Europe and the United States.  Our smallest client is a primary school with twenty users and our largest to date currently is a multi-tenant environment for an LEA, currently at 175000.  “This Microsoft AEP authorization shows our commitment and specialism in the academic IT marketplace and demonstrates our knowledge of Microsoft and its academic products,” said Adrian Edgar. “We are pleased to offer high quality services to support our academic customers’ successes by serving as technology advisors for their IT requirements.” “By becoming AEPs, partners show themselves to be committed and trained in providing discounted Microsoft academic products to the education market,” said Anthony Salcito, vice president of Education for Microsoft Corp.’s Worldwide Public Sector. “This authorization, along with our other education partner initiatives, gives our partners recognition of their areas of expertise and our academic customers the confidence that they are buying from academic IT specialists.” The Microsoft AEP Program is designed to authorize and equip organizations that deliver academic products and services through the Microsoft platform with the training, resources and support they need to provide their customers with superior experiences and outcomes. For more information, Adrian Edgar, AspiraCloud, +44 (0)2476 362712, adrian@aspiraclod.com...

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