Five cloud security tips & tricks for Office 365

Posted by on Apr 10, 2017 in Cloud, Microsoft | 0 comments

Five cloud security tips & tricks for Office 365

In this post I wanted to cover five of my favourite cloud security tips & tricks for Office 365 and Azure.  Of course some of these features depend on the level of subscription you have and if you want to know more then all you have to do is contact AspiraCloud. So here are my top five cloud security tips & tricks for Office 365.

Tell me more about Office 365

  1. Enable or disable safety tips

  • Log in to Office 365 as an administrator and click on the Admin tile.
  • Follow the route Admin centers -> Security and Compliance
  • Once in the Security and Compliance Page go to Threat management -> Mail filtering.
  • Select the custom tab. You will see the Custom settings are off by default.

  • Switch this on to allow you to alter settings.
  • Expand the Default spam filter policy (always ON) section and click on the Edit policy button.
  • Open the Spam and bulk actions section and scroll down.
  • Here you will find the safety tips setting.

 

  1. Using Rights Management Services to protect shared documents

  • First, check your licensing under EM+S to make sure Azure Rights Management is switched on. If not, turn it on, like a light switch.
  • Now you will need to install the Office 365 Add on and register.
  • You must follow some set up instructions to make sure RMS is activated on your tenant.
  • Sign in to Office 365
  • If the Office 365 admin centre does not automatically display, select the app launcher icon in the upper-left and choose Admin. The Admin tile appears only to Office 365 administrators.
  • Use Search in Office 365 to find the Rights Management Settings portal. It’s not obvious where to find it.
  • Activate RMS
  • Now you can use the Office 365 Add on to protect documents.

 

  1. Where is my data?

Sometimes you just want to be sure that you know where your data is stored.  Microsoft will have told you the location of your core data based on the data centers online at the time you set up your tenancy. Not really a security feature but certainly an important compliance feature for many customers.

To find out:

  • Log in to Office 365 as an administrator and click on the Admin tile.
  • Follow the route Settings-> Organization profile
  • Scroll down the content section until you see Data location.

There is currently an option to request that data is moved to the UK data centers if your organization has specific residency requirements.


4. Security and Compliance Reports

As a cloud customer, you want to be sure you are monitoring all potential threats coming in to your business. The security compliance dashboard will provide an instant snapshot of potential threats allowing you to dig deeper is you spot a problem.

To get to this, assuming you have the right plans, log in to portal.office.com as an administrator.

  • Log in to Office 365 as an administrator and click on the Admin tile.
  • Follow the route Admin centers -> Security & Compliance
  • Now click on Reports at the bottom of the list on the left.
  • Select Dashboard
  • From here you can spot the data category that interests you. Click on the tile to see more detail.

 

  1. DLP (Data Loss Protection)

Your organisation may set policies to protect sensitive data from leaving the business.  You might have rules that warn users if they are sending data that might need a second thought, for example a customer’s National Insurance or Credit Card details.

You can set your own policies in the DLP section but much more important that setting the policy, make sure someone is monitoring the rules for transgressions.

  • Log in to Office 365 as an administrator and click on the Admin tile.
  • Follow the route Reports -> Security & Compliance

Here you can see all the reports available to you, from spam detection, malware and even a check on the top users.  That might show you a suspect pattern worth investigating further.

  • Now click on the relevant reports in the DLP section or indeed any of the other areas of interest.

 

  • For added peace of mind you can schedule these reports and have them email you a regular digest.

So if any of these useful cloud security tips and tricks meet you requirements why not get in touch and we can help you implement them.

If you want to know if you have the right Office 365 plan or what you need to add to access these features, we can help too.  Take a look at the discount prices for Office 365 in our online store.

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