Success Story

Howell Jones Solicitors

To improve flexibility, scalability and productivity for their network of legal professionals, visionary law firm Howell Jones, engaged AspiraCloud to implement a cutting-edge Microsoft cloud solution.

To improve flexibility, scalability and productivity for their network of legal professionals, visionary law firm Howell Jones, engaged AspiraCloud to implement a cutting-edge Microsoft cloud solution.

Howell Jones Solicitors was founded in 1977 with offices across Surrey and London. With over 35 lawyers and a total of 75 staff across seven offices, working across family law, wills and probate, employment law, commercial law, property, litigation/dispute resolution, personal injury and clinical negligence, we can support your every need and do so with respect and professionalism.


The firm’s growth was being restricted by complex networking and ageing software/hardware. Introducing Microsoft Azure, Office 365, OneDrive for Business and Power BI has simplified that infrastructure, delivering significant cost savings, improvements in productivity, and greater levels of control and data protection. Remote access to applications and case management files has increased service quality while rigorously meeting the compliance standards set by the firm’s regulatory body.

The Challenge

Having every detail to hand is an important part of winning cases and delivering a service of the highest quality for the firm’s lawyers. Howell Jones faced unnecessary complexity, costly systems management, risk and data security concerns with their current IT infrastructure. Restricted remote access to integral systems meant that their lawyers were unable to access information while away from the office. Although back-ups were in place, they were unable to rigorously test disaster recovery scenarios without disrupting their daily business. Faced with expiring warranties and hardware refreshes, they commissioned an independent IT review which highlighted significant scope for improvement.

“Our biggest concern was data security and the rising cost and complexity of the existing IT environment. Like many law firms, we had reservations about moving our data into a third-party location, but Microsoft demonstrated that it really understood the requirements of our industry and those of the Solicitors Regulation Authority (SRA). The Microsoft cloud became an unquestionable choice,” comments Chris Cato.

The Solution

Microsoft partner, AspiraCloud, worked with Howell Jones to create a new solution blueprint in the Microsoft cloud – resigning old on-site hardware, ensuring fast implementation and achieving full integration with the firm’s existing case management system. The new cloud environment was designed to deliver greater information security and compliance, improved flexibility and personal productivity, and new tools to enhance internal and external collaboration. Howell Jones’ cutting-edge IT services comprise of a virtual server environment within Microsoft Azure and the Office 365 suite of
productivity applications including Microsoft Office for all staff. SharePoint Online houses the company intranet and team document storage while OneDrive for Business enables selected files and documents to be shared with customers and partners outside of the business in secure ‘groups’.

With PowerBI, the Howell Jones Management Team can create dashboards to quickly see the health status of the company KPIs and sleek, modern Surface Pro4 machines, powered by Windows 10, enable the lawyers to work in any
location as seamlessly as they would in the office with access to their files and applications wherever they are.

Cato enthuses, “What we liked about Microsoft Azure and Office 365 was that everyone had the same apps allowing them to do more, more quickly and with more control. We have much greater confidence as a business and now know that if something happened to one of our offices, we’d be back up and running within about 2 hours.”


 

Services we offered
  • Migration
  • Consultancy
  • Support
Industry
  • Law
Solutions we offered
  • Office 365
  • Azure
  • Migration
  • Active Directory
  • SharePoint Online
  • SharePoint On-premises
  • Support

If you want to find out more or do the same for your organisation, contact us and we can help.